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Town of Meeting
Minutes Members Present:
Barbara Annis, Selectman Wayne Eigabroadt Members Absent:
Andrew Serell, Mark Lennon, George Pellettieri, Paul Violette, Ed
Mical Alternates Present:
Dan Watts, Stacey Cooper, Henry Duhamel Arrived Late:
None Presiding:
Barbara Annis Recording:
Mary Whalen 1. PUBLIC HEARING – 2008
CAPITAL IMPROVEMENT PROGRAM Barbara Annis explained that the Planning Board per RSA must maintain a
Capital Improvements Program. This
year the committee members are Ed Mical
and Stacey Cooper from the Planning Board, from the Budget Committee
John Warner, from the Selectman’s office Selectman Wayne Eigabroadt
and Town Administrator Laura Buono, from the public Clyde Carson and
Lynn Perkins. The Committee
meets with the various departments and instructs the departments to
develop a capital expenditure list for the next 6 years.
The departments will indicate the year needed along with the cost
(must be $10,000 or more). □
Selectman Eigabroadt noted that the program presented more
information compared to last years.
Also noted; the dollar figure for items that are projected
farther out are educated guesses. □
Barbara Annis noted that there are minor typos.
Barbara is concerned about the Highway department requesting a
construction fund that does not have an identified project.
This fund would be built up to $400,000 then be applied to a road
project. Barbara said that
the CIP is designed for long range planning.
Selectman Eigabroadt explained when the Road Committee finishes
their study of prioritizing the roads by needs; from that information
the hope is to group a number of roads together, applying money from the
construction fund, bond the balance but continue to add to the account
for the next group of roads. This
is thought to minimize the impact to the taxpayers.
Barbara agrees with Selectmen Eigabroadt but is concerned that
money may be used for smaller projects that were not budgeted.
Selectmen Eigabroadt said the warrant article could be written
with stipulations. □
Barbara asked why some items are in bold on page 12 and
for what reason. No known
reason. □
Barbara asked why on page 13, the amount in the East Roby
Fund is missing; it is indicated on the back page ($261,000).
Some copies had the correct amount.
□
Barbara asked in regards to the Transfer Station when the
lease expires. Selectman
Eigabroadt explained that the Selectmen’s office is currently working
with the State. Barbara
asked if the Transfer Stations requests are allowed under the lease
agreement. Selectman
Eigabroadt explained that the Transfer Station had a twenty-year
expectancy, and once a study is completed, if the results show that
additional space is needed there is property behind the highway garage.
The plan is contingent upon the study and what the State allows. Barbara opened comments to the public: An audience member asked how the ranking
was developed. Barbara explained that the ranking system is explained on
page 5. Each category listed
is worth one point. No further comments, Barbara closed the
public hearing. Planning Board comments to be included: □
Hopkinton Landfill will now be present in the operating
budget only. □
Barbara would like to see the CIP-Committee meet earlier
in the year, along with comparisons between other Towns and more
information in order to help the Committee.
Selectman Eigabroadt recommended that the Planning Board Chair
set the goals for the CIP Committee. □
Barbara recommends the CIP Committee look at what the
impact to the infrastructure is in relation to growth (Police, Transfer
Station, Fire etc). Selectman
Eigabroadt said infrastructure impact is addressed in the Master Plan.
Selectman Eigabroadt made the motion to accept the Capital Improvement Program for 2008 through 2013
as presented. Motion
seconded. No further discussion. All
were in favor. The motion
passed. 2. COMMERCIAL MAJOR SUBDIVISION Property Owners: Alan & Lee Ann
Wagner, Jr., 33 Agent: Stefan Toth, T.E., Toth
Engineering, PLLC, The agent sent a letter requesting an
extension to October 2007 and also requested an extension for the public
hearing to September 2007. Selectman Eigabroadt made the motion to extend the time of the Wagner subdivision until 3. MAJOR SUBDIVISION Property Owner: Peter & Elizabeth
Lovejoy, Agent: Property Location: The Agent revised the plan with a new
concept (6 lots) but explained the plan still does not meet the open
space requirements. The
Agent has also completed a conceptual that includes the open space
regulations. The conceptual proposes a 15 lot
subdivision on the same property meeting the open space regulations.
This involves re-opening the old The Agent feels what is proposed is a
better impact on the Town (6 lots).
Proposed are two common driveways off of A Board member asked the Agent to walk
them through the plan parcel by parcel for a better understanding of the
plan. The Agent showed lots 1 & 2 having one driveway, lots 3 &
4 have the second driveway, and lot 5 has its own driveway off of A member noted that the test pit sites
were not marked. The Agent
said he will not complete the pits until a preliminary approval is
received. A member asked what the terrain is like
near the wetlands. The Agent
explained on this concept all the R3 requirements with 3 acres of build
able plus open space has been met. The
Agent explained in terms of reducing the lots when going through the
open space ordinance, the soil type isn’t that which is going to let
DES allow the Agent to go down to 1 acre. Barbara Annis said that she personally
likes what the Agent is trying to do, and because the Agent is having
difficulty applying the open space ordinance, Barbara contacted Central
NH Regional Planning Commission and explained because the Agent cannot
follow the open space ordinance the applicant will need to request
waivers. CNHRPC explained
that the Planning Board cannot grant a waiver on a zoning ordinance,
only the Zoning Board can. Barbara
said that this is a subdivision and the Planning Board can give waivers
on a subdivision. Barbara
continued by saying a waiver is basically the contour lines, not
set-backs or frontages, those are zoning regulations and the Planning
Board cannot grant a waiver on the zoning regulations.
Barbara added that CNHRPC advised that if the applicant cannot
meet the open space zoning ordinance then the applicant will need to go
to the Zoning Board. The Agent feels the Planning Board needs
to re-address the open space ordinance.
The Agent says he is a fan of cluster development; the open space
ordinance leads to that type of development.
The Agent said growth is going to happen, when doing a
subdivision like this he feels he is doing the right thing when he keeps
the impact to a minimum versus maximum. Barbara added that she prefers the
proposal that minimizes impact. Hank Duhamel added that he is pleased with
the Agents spirit and cooperation in taking some of the suggestions from
the previous Planning Board meeting.
Hank said that the Agent has tried to do his best with the
driveways and setbacks, Hank thanked the Agent.
Barbara asked for the Boards opinion. Hank asked if the applicant has met all
the requirements. Barbara
said that is the question that needs to be answered.
The Agent said that he has met all the open space requirements
with the new conceptual accept for maybe the driveway.
The lots are oversized incorporating common area.
Selectman Eigabroadt asked when is the subdivision plans going to
CNHRPC for review. Barbara
said after the Planning Board accepts it.
Selectman Eigabroadt said the Planning Board can’t accept the
subdivision until it is reviewed by CNHRPC.
Barbara said in the past the Board has accepted but not approved
before going to CNHRPC. Selectman
Eigabroadt asked if all the abutters have been notified about this
evenings meeting. Barbara
said yes, for the original meeting.
The abutters said the last meeting was premature.
One abutter said the he was not notified of this meeting, at the
last meeting Barbara said that they should have not been notified,
therefore, to be official; the abutters should have been notified of
this meeting. Barbara said
the Planning Board has not accepted the subdivision it is still in the
conceptual stage. Selectman
Eigabroadt confirmed that this meeting is a continuation of the
conceptual, and if the Board does accept this evening then this is a
public hearing not a conceptual. Barbara
said as soon as the abutters receive the certified notice it’s a
matter of continuing….an abutter believes the first notice was in
error. Barbara continued to review the proposal
with the Agent. The common
area amounts to 10.63 acres that runs along the brook.
The Agent is unsure if the common area will be deeded to the
Conservation Commission which will need to be addressed. Selectmen Eigabroadt clarified which plan
the Planning Board is addressing, the 6 or 15 lot.
It was confirmed to be the 6 lot. Barbara said that the common open space is
accessible to the individuals that will own the lots.
Barbara noted that the first lots come down to the road even
though there is a 75-100’ buffer.
The Agent said he wouldn’t know how to address that in terms of
ownership if they didn’t come to the road. Barbara confirmed that the
buffer is included in the lot, the question is does a minimum buffer
mean “the lot must be 75’ from the existing road”.
The Agent wouldn’t interpret a buffer in that manner.
Some Board members replied “no”.
The Agent said this is in a conceptual stage the buffer is
present in the build able acreage. Barbara asked the Board’s desire: □
Selectman Eigabroadt does not desire to rule on the
application this evening. □
Dan □
Hank Duhamel asked who takes upon that it is not conducive
to have one driveway for all the lots.
The Agent said the ZBA, when looking at development and growth
the land needs to be looked at as far as what it can support.
Barbara is more comfortable if the Agent
goes before the Zoning Board, the Agent agrees.
The Agent requested a copy of the meeting minutes for reference
before applying to the ZBA. Barbara will continue the Lovejoy
application. Selectman
Eigabroadt asked about CNHRPC. Barbara
Annis said after the ZBA ruling, the applicant comes back to the
Planning Board, the applicant must be posted and then the proposal will
be sent to CNHRPC for review and comment.
Selectman Eigabroadt clarified that the proposal is sent to
CNHRPC before the Planning Board accepts the application.
Selectman Eigabroadt said that’s how it has been done in the
past and it makes sense for CNHRPC to review for completeness and
conformance before the Planning Board accepts as complete.
Barbara agrees the proposal should go before the Planning Board
after CNHRPC completes their review.
Hank recommended the Planning Board addressing this process in a
work session. Selectman
Eigabroadt explained the Planning Board has already decided applications
would not be considered unless they were complete.
4. MEETING MINUTES Motion was made to approve the 5. MISCELLANEOUS Barbara noted to the Board members that
they have received a copy of an up to date budget.
Information from CNHRPC in regards to the Master Plan was also
distributed. During a work session the Planning Board
decided what various sub-committees will be established, meeting
schedules for these sub-committees have not been determined.
It was agreed that each sub-committee will report their progress
to the Planning Board during the monthly scheduled meeting.
One of the sub-committees will be working on the Master Plan.
Dan Watts recommended adding a summary to the new Master Plan
about what has been completed from the previous Master Plan. The Planning Board recognized the
submitted resignation from Mark Lennon.
Selectman Eigabroadt made a motion
that the Planning Board recommend to the Board of Selectmen appointing
Henry Duhamel as a full member.
Dan Watts seconded the motion.
All were in favor. The
motion passed. An audience member asked if the Planning Board agenda could be posted
on the Warner web-site. Motion to adjourn at
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