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Town of Warner –Planning Board Work Session Minutes June 21, 2010 7:00 PM Warner Town Hall, Lower Level Members Present:
Barbara Annis, Paul Violette, Rick Davies, David Hartman and Ed
Mical. Members Excused:
Dan Watts Members Absent:
Hank Duhamel Members Arriving Late:
None Alternates Present:
Peter Wyman and J.D. Colcord Alternates Arriving Late:
None Alternates Excused:
Aedan Sherman Alternates Absent:
None OPEN MEETING AT 7:05 PM ROLL CALL The Roll call was taken at 7:05 PM. Barbara Annis opened the meeting.
Barbara Annis elevated Peter Wyman and J.D. Colcord to Full Board
Members. 1. ECONOMIC DEVELOPMENT
CHAPTER OF THE MASTER PLAN Guest
Speaker: Vanessa Bittermann, Central NH Regional Planning Commission Barbara Annis introduced Vanessa Bittermann of CNHRPC (Central NH
Regional Planning Commission). Barbara Annis turned the meeting over to
Paul Violette, Vice Chairman of the Master Plan. Paul Violette stated as advertised Vanessa Bittermann would be
discussing the Economic Development Chapter of the Master Plan. Vanessa Bittermann asked the Board if each member had received a copy
of the Draft Economic Development Chapter of the Master Plan. The Board
Members all had a copy that they had reviewed. Vanessa Bittermann asked if the Board had any questions or comments
on the Draft packet. She said she would particularly like to talk about
the Economic Development Goals and Objectives as well as
recommendations. Vanessa Bittermann wanted to be sure she included all
the objectives and priorities of the Town of Warner. David Hartman stated that he thought Vanessa Bittermann did a great
job incorporating all the resources, surveys, meetings and hearings into
the document. Barbara Annis said she found the document to be very well written.
Barbara Annis pointed out that the Fall Foliage Festival is its
own entity and is not part of the Chamber of Commerce. The president of the Chamber of Commerce confirmed that the Fall
Foliage Festival is a separate entity within itself. The Board reviewed the Draft Copy of the Economic Development Chapter
with Vanessa and had a few questions and comments including: the
Chemical District (area between I89 and Warner River from Mill Street up
to the Intervale area) is not mentioned which could be a possible future
commercial development area; the well head protection area was
mentioned; the possibility of creating an Economic Development Committee
to advise, implement, and coordinate economic development efforts in
Warner that would be separate from the Planning Board (it would be a
separate Town committee); Ed
Mical offered to help Vanessa Bittermann update the Table ED-2
Warner’s Top 25 Employers chart using the
Hazard Mitigation Plan; the state sign policy was discussed; a lengthy
discussion was held regarding a TIF, how it works and the pros and cons;
a discussion was held regarding the Existing Conditions map needing to
be outlined more clearly to be able to see the District boundaries more
clearly; a question was brought up regarding the placement of the points
on the New Buildings 1999-2008 and Existing Building Distribution by
Zoning District maps. Vanessa Bittermann explained the points are
centrally located on each parcel and are not exact locations on the
parcel, they would need to be manually placed which would be extremely
time consuming and would take an extensive amount of research to place
them in the exact spot on the parcel. There is a disclosure on the maps
disclosing dots do not represent exact building locations. The Board agreed that Vanessa Bittermann did a great job
incorporating all the information. There will be a few changes in
verbiage and some further updates to graphs and maps will be looked
into. 2. CONTINUED DISCUSSIONS ON
SITE PLAN REGULATIONS Barbara Annis asked the Board if they would like to approve the Draft
5/17/10 Appendix B Street and Road Sample Drawings. J.D. Colcord made a MOTION
to ACCEPT the Draft 5/17/10,
Street and Road Sample Drawings. David Hartman seconded the MOTION and all were in favor. Barbara Annis stated Dan Watts had sent his proposed verbiage for the
definition of “Major Subdivision” in the Town of Warner Zoning
Ordinance. The Board agreed to talk about the definition at a later
meeting when the Zoning Ordinance is discussed. 3. COMMUNICATIONS AND
MISCELLANEOUS Barbara Annis stated that she and Ed Mical were going to meet to talk
about the current procedure for conceptual consultations in the Site
Plan Review until a letter was received from the Local Government Center
stating: … if the Planning Board has
designated two people to work together on a recommendation for an issue
within the board’s scope of authority, then those people would
constitute an “advisory committee” and be bound to follow the Right
To Know Law requirements for meetings of public bodies when they
communicate on that issue. Individuals working alone do not constitute a
committee. Therefore, Barbara Annis and Ed Mical did not meet as planned. Rick Davies asked if they could discuss the interpretation of the
letter. He stated that the letter references two people to get together
to give a recommendation. He asked if gathering data and seeking
information without giving a recommendation would be a different
situation. David Hartman thought if two people from the Planning Board
wanted to get together to look at some type of problem or issue they
could do that because two people would not be a quorum; if 5 or more
people get together that would form a quorum therefore a posting would
be necessary as well as minutes. If Barbara Annis appoints a
sub-committee of the Planning Board to take on a particular project it
would be necessary to post the meeting 24 hours in advance and take
minutes. Ed Mical stated that if a couple people get together and gather
information to bring back to the Planning Board it would be a grey area
and could be considered an advisory committee. J.D. Colcord agreed it
would be a grey area and should probably be treated as a subcommittee. Barbara Annis asked J.D. Colcord to join the subcommittee along with
Rick Davies and Paul Violette. Rick Davies, Paul Violette and J.D.
Colcord agreed to work together gathering information for the possible
expansion of the Davisville area to bring back to the Planning Board.
Rick Davies will present some aerial photos of different areas. Paul
Violette stated he would gather information on different building sizes
in commercial areas in other towns. The subcommittee will continue to
talk about creating a C-1 vs. C-2 District. Ed Mical made a MOTION to
call the subcommittee “Commercial District Planning Committee”. The MOTION
was seconded and all were in favor. 4. SUBCOMMITTEE REPORTS Ed Mical said the CIP (Capital Improvement Program) will be meeting
Wednesday June 23, 2010 at 7:30 PM. Committee members were selected from
the Budget Committee and the Board of Selectman. Ed Mical said the goal
is the have a Public Hearing at the Planning Board’s September 13,
2010 meeting and then to have a presentation to the Budget Committee and
the Board of Selectman at the Planning Board’s September 20, 2010 Work
Session meeting. Barbara Annis stated that the Transportation Sub-Committee met
Thursday, June 17, 2010. The committee members agreed that a combination
RFQ/RFP letter to be sent to various Engineering firms would be the best
option. Paul Violette agreed to draft the combination letter and forward
it onto the committee members for review as well as to Jim Marshall of
NHDOT. Engineering firms that will be receiving this are the ones that
received it several years ago when the Planning Board was searching for
a firm that had expertise in traffic research plus the list that the
Selectmen’s Office used for the Connors Mill Bridge Project. Since roundabouts are fairly new it was decided to contact New
London, Meredith, Goffstown, Keene and Concord who currently have
roundabouts to get their opinions.
Laura Buono will compose an email to be sent to town
administrators (cc to both the Fire Department and Police Department)
seeking answers to a number of questions. A brief discussion was held regarding the size of roundabouts and
maneuvering a roundabout with larger trucks and emergency vehicles
especially during the winter months. 5. PUBLIC COMMENTS No public was present. 6. ADJOURN J.D. Colcord made a MOTION to ADJOURN, Peter Wyman seconded the MOTION and all were in favor. The meeting adjourned at 9:30 PM.
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