Warner Board of Selectmen

Meeting Minutes

Tuesday, March 15, 2011

 

1. Nonpublic Session

Chairman Hartman moved to go into nonpublic session under RSA 91A:3 II (c) reputation, at 5:05 p.m.   Motion was seconded by Selectman Karrick.  A roll call vote was taken.  Chairman Hartman – yes; Selectman Karrick – yes; Selectman Carson – yes.  

In attendance:    Chairman Hartman, Selectman Karrick, Selectman Carson, Ron Driscoll and Jackie Driscoll  

Mr. & Mrs. Driscoll discussed with the Board of Selectmen the status of their property taxes.

Chairman Hartman moved to come out of nonpublic session at 5:20 p.m.    Motion was seconded by Selectman Karrick.  A roll call vote was taken.  Chairman Hartman – yes; Selectman Karrick – yes; Selectman Carson – yes.

2. Nonpublic Session

Chairman Hartman moved to go into nonpublic session under RSA 91A:3 II (c) reputation, at 5:30 p.m.   Motion was seconded by Selectman Karrick.  A roll call vote was taken.  Chairman Hartman – yes; Selectman Karrick – yes; Selectman Carson – yes.  

In attendance:    Chairman Hartman, Selectman Karrick, Selectman Carson, Town Administrator Laura Buono and Barbara Annis  

The Board of Selectmen discussed with Ms. Annis her appointment to the Planning Board.

Chairman Hartman moved to come out of nonpublic session at 5:55 p.m.    Motion was seconded by Selectman Karrick.  A roll call vote was taken.  Chairman Hartman – yes; Selectman Karrick – yes; Selectman Carson – yes.

3. Public Session

Chairman Hartman opened the meeting at 6:05 p.m.

In Attendance: Selectman David E. Hartman – Chairman, David Karrick, Jr. – Selectman, Clyde Carson – Selectman, Laura Buono – Town Administrator  

Others present: Marianne Howlett, Christine Hamm, Allison Mock, Richard Cutting, Martha Mical, Gerry Courser, Steve Hall, Barbara Annis, Jim McLaughlin, Paul Violette, Ed Mical  

4. Tax Collector

Marianne Howlett, Tax Collector, presented a contract from Jane Sanders Searches for the research of the mortgagees.  Marianne also, presented to the Selectmen the annual list of properties that may be deeded.   

5. Christine Hamm – State Representative

The Selectmen discussed the proposed cuts to the State budget and the impact it could have on the Town.  Selectman Carson had information from the NH Center for Public Policy .pertaining to the impact of the State budget on individual Towns.  He said in terms of Warner the non school impact could be as high as $70K.  The Town Administrator said such an impact would be over two budget years because of the State’s fiscal year begins in June and she also asked Ms. Hamm what could be done on the Town level in order to be proactive.  The Town Administrator has sent letters to the State and has also attended hearings and meetings on government affairs that authorizes some action to be taken on the municipal level.   Ms. Hamm recommended contacting other representatives within the County.    

Chairman Hartman on a different subject explained that there is a sliver of land that the Town would like to acquire from the State.  This land is next to the property (Map 20 Lot 001) that has been recently purchased for the new fire station; this sliver of land would be a significant addition to this property.  Ms. Hamm said she would be glad to help out any way she can.   

Chairman Hartman then asked about the retirement system.  Ms. Hamm feels that what is currently in place for those who are already retired will not be effected but she does see change in the future such as increasing the age of retirement from 45 years of age to 50 years of age for the police.  Chairman Hartman does not want to see those who are already retired from the State impacted.   The health insurance portion of retirement is also important.  

Discussion returned to the State budget, Ms. Hamm said the revenue projections, which she felt were realistic, were rejected.  Ms. Hamm said the Rooms & Meals Tax was increased adding another $27 million in revenue, but now it looks like the increase will be reduced as well as the tobacco tax.  The Town Administrator said that’s the problem with not looking at other sources of revenue, what’s happening is down shifting.  

Martha Mical asked if the Legislature considered cutting some of the requirements for towns such as changing revaluations to every 10 years instead of every 5 years.   Ms. Hamm will pass this thought along.  Chairman Hartman added that the Town had to pay the Department of Environmental Services $10K for being a hazardous waste generator when DES first ordered the town to clean up its hazardous waste; the RSA does not allow negotiations.   

Ms. Hamm said in conclusion, when the State is not raising money in any other way it is gutting government or defaulting to the property tax.  

6. Chandler Reservation

Chandler Reservation Committee member Allison Mock met with the Selectmen to confirm that the Committee is still the overseers of Town forests.  Chairman Hartman read a letter addressed to the members of the Chandler Reservation Committee dated December 8, 2004 from the Board of Selectmen confirming that the Committee may be called upon to advise the Board of Selectmen regarding any Town property involved in a logging operation as well as managing the Carriage Trail Acres.  Gerry Courser who is a Chandler Reservation Committee member said when JD Colcord was a Selectman he too recalled that the CRC was expected to oversee logging operations within the Town forests.  Selectman Carson asked what came about to raise such a question.   Steve Hall said that there was a difference of opinion amongst the CRC members, which the Selectmen have cleared up at this meeting.  Mr. Cutting said his opinion based on past discussions is that the Chandler Reservation Committee would be advisors to the Board of Selectmen at their request.  Mr. Cutting also recommended back when Carriage Trail Acres was acquired by the Town to have the property surveyed, he said this has yet to be completed.  

Martha Mical noted that the Board of Selectmen will be involved with logging operations on Town properties because they sign the intents-to-cut.  

Chairman Hartman MOVED to reaffirm the letter dated December 8, 2004 regarding the Chandler Reservation Committee responsibilities.  Selectman Carson seconded the motion.  Selectman Karrick AMENDED the motion to add the Chandler Reservation Committee members will oversee logging operations that involve any Town property.  Selectman Carson seconded the motion; all were in favor; the motion PASSED.  

Steve Hall asked where the proceeds go from town logging operations.  The Town Administrator said the proceeds go to the Town.  

7. Website

The Board of Selectmen explained to Richard Cutting who is the webmaster for www.warner.nh.us that they are looking into creating a new website for the Town of Warner that will be a communication tool so when people visit the website they will get a good feeling on what the Town is about.  The Selectmen would like to move forward with a fresher look and a more user friendly website with staff involvement. The cost for the design will be $240.00 provided by Dimentech.  Chairman Hartman commended Mr. Cutting for his involvement with the current website, but it is felt that it is time to move forward with an updated website.  

8. Bob Egan – Property Tax Abatement Information

Mr. Egan provided copies of information to the Selectmen for their consideration regarding his commercial property that he has applied for a property tax abatement on.   

9. Elect Chairman

Selectman Karrick MOVED to elect Selectman Clyde Carson as Chairman.  Selectman Hartman seconded the motion; all were in favor, the motion PASSED.  

10. Appointments to Boards

Selectman Karrick MOVED to appoint Michael Holt, Gordon Nolen and Janice Loz to the Zoning Board for a three-year term.  Selectman Carson seconded the motion; all were in favor, the motion PASSED.  

Selectman Carson MOVED to appoint Nancy Martin to the Conservation Commission for a three-year term.  Selectman Karrick seconded the motion; all were in favor, the motion PASSED.  

Selectman Carson asked if there is any precedent in having a Selectmen’s representative on the Conservation Commission.  The Town Administrator would need to check if there is a conflict when voting on the Conservation Fund.  Selectman Carson was wondering if that was a way to fill a vacancy on the Commission.  

Selectman Karrick MOVED to appoint Barbara Annis and Dan Watts to the Planning Board for a three-year term.  Selectman Carson seconded the motion; all were in favor, the motion PASSED.  

All those that have been appointed submitted letters requesting to be re-appointed to their said Boards.    

11. Kearsarge Elderly – Payment in Lieu of Taxes

The Selectmen signed the annual payment in lieu of taxes in the amount of $15,203.72 for Kearsarge Elderly Housing located on North Road .  The amount represents the current non-school portion of the local taxes.   

Selectman Carson MOVED to accept the payment in lieu of taxes from Kearsarge Elderly Housing, Inc. for 2011.  Selectman Karrick seconded the motion; all were in favor, the motion PASSED.  

12. Litter Free NH

Selectman Carson provided information about a Litter Free NH program that provides blue bags for highway clean-up and also provides flowers and trees at no charge for significant organized clean-ups.  All the Town needs to do is pledge to organize and advertise a significant clean-up effort.   

Paul Violette said the American Legion works through the State highway program which also provides bags.  At this time the Legion and the Men’s Club participate in road side clean-ups.  

13. Road Posting

Selectman Karrick MOVED to post the Class V roads to a 6 ton weight limit effective immediately.  Selectman Carson seconded the motion; all were in favor, the motion PASSED.  

14. Bartlett Fund Request

Simonds School Principal, Judith Pellettieri submitted an annual Bartlett Fund request to attend a play at the Capital Center of the Arts in Concord, NH.  The Board of Selectmen approved the request which amounts to $1,344.00.  

15. Manifest

Selectman Karrick MOVED to authorize the Selectmen to sign manifests and order the Treasurer to sign Payroll  check numbers 1139 - 1165 in the amount of $34,870.41 (which includes 15 direct deposit stubs), and Accounts Payable check numbers 45601 -45651 in the amount of $383,321.44 which includes a check to the Kearsarge Regional School District in the amount of $275,000. Selectman Carson seconded the motion; all were in favor, the motion PASSED.  

16.  Furnace

Building Technician, Ed Mical provided quotes for oil and wood pellet furnaces. Mr. Mical said if the Selectmen are considering a wood pellet system the installation could take up to 3 weeks to install.  Selectman Carson asked if a back-up system is recommended along with the pellet furnace.  Mr. Mical said some clients have kept the oil system in addition to the pellet furnace.  Also, Mr. Mical said the oil furnace quotes can be changed over to propane.  And if propane is preferred it was recommended to Mr. Mical to have two 1,000 gallon tanks installed and buried.  All the quotes for oil or propane recommend a two boiler system for efficiency purposes.  Mr. Mical also said that for each proposal a representative visited the Town Hall with him.  He said the proposal from Rymes includes new piping above the furnace; the proposal from Fuller does not appear to include this.  Chairman Hartman clarified and understands that the Fuller proposal includes replacement of parts at no additional cost.  

Selectman Carson asked if it makes sense to put together a request for proposal (RFP) for a specific system and then ask for bids on that.    Chairman Hartman said there are four proposals from competent companies to choose from, Rhymes, H.R. Clough, Fuller and Lyme Green and he feels between all of these firms there is enough information to make a decision this evening.   Selectman Carson asked Mr. Mical his opinion.  Mr. Mical said the Rymes & Fuller quotes are closely the same; Rymes is a little higher.  Selectman Carson then said if the Selectmen move forward and complete some of the insulation projects that have already been identified from the Energy Audit he feels the energy savings will be realized even sooner.    

Chairman Hartman MOVED to accept the proposal submitted by Fred Fuller to install a furnace at the Town Hall.  Selectman Karrick seconded the motion.  Selectman Carson asked if a zone change is included in the proposal.  Mr. Mical said no, the zone change could be completed during the warm season by a local entity.  Chairman Hartman made it understood that the furnace will burn oil.  Chairman Hartman called for a vote; all were in favor, the motion PASSED.  

17. Consent Agenda

Selectman Karrick MOVED to approve the consent agenda for March 15, 2011 .

  •                        Intent to cut on Map 7 Lot 64

  •                        Intent to cut on Map 7 Lot 65

  •                        Timber Tax Warrant in the amount $1,360.60

  •                        Building Permit for Map 7 Lot 62-1

  •                        Building Permit for Map 28 Lot 18

  •                        Current Use Application for Map 17 Lot 12-2

  •                        Current Use Application for Map 17 Lot 12-1

  •                        Current Use Application for Map 17 Lot 13

  •                        Intent to Excavate Map 7 Lot 64

Selectman Carson seconded the motion; all were in favor, the motion PASSED.  

18. Off-Highway Recreational Vehicle (OHRV) Policy

Selectman Carson sent the Selectmen a draft OHRV policy for their review.  RSA 215 requires the Selectmen to have a policy on file at the Town Clerks office when access is granted on Class VI roads.  Paul Violette who is a member of the Bound Tree ATV Club remembers during their past ATV discussions that the Club would be involved with the creation of a policy.  A copy of a draft policy was provided to Mr. Violette.  

19. Meeting Minutes

Selectman Carson MOVED to approve meeting minutes dated March 1, 2011 with corrections (Item #2, last paragraph, last sentence).  Selectman Karrick seconded the motion; all were in favor, the motion PASSED.  

20. Other Business

Chairman Hartman said the Town of Warner appreciates the efforts by the Kearsarge Trail Snails for saving a distressed individual on Daisy Hollow Trail.  Also, for the record he said GPS units shouldn’t always be trusted.  Chairman Hartman also suggested drafting a thank you letter to the KTS.  

Kearsarge Trail Snail member Allie Mock said he and the President of KTS plan on meeting with the Board of Selectmen sometime in the summer.  There are Class VI road trails that need work; the KTS plans on applying for a grant to complete this work.   

21. Adjournment

At 8:20 p.m. a motion was made to adjourn.    

Board of Selectmen  

David E. Hartman - Chairman
David Karrick, Jr.
Clyde Carson

 

Respectfully submitted,

Mary Whalen

Recording Secretary